SharePoint 2010: Connect an Existing Outlook Calendar to SharePoint


For those who are upgrading to SharePoint 2010 might want to make use of the 2-way synchronous “Connect to Outlook” feature. However, most likely you or your team may have already existing calendars on Outlook to manage different events for different teams. While SharePoint doesn’t have an easy way to connect your existing Outlook calendar, there is a way to get the same end result accomplished with a few steps.

Step 1: Connect your SharePoint calendar to outlook by going to your calendar, and clicking on the Connect to Outlook button under the Calendar Tools > Calendar tab.

connect-to-outlook

Hit Allow in the prompt that appears and then Yes to connect the calendar to Outlook.

Step 2: With both calendars open side-by-side, click on the View tab at the top and change the view to List view.

change-view

Do this for both calendars.

Step 3: You should have both calendars on List view now.

list-view

From here, you will be able to copy all of the events from one calendar over to the other.

Once this is complete, your old calendar will have now been copied over to the SharePoint calendar and is automatically 2-way synched with the server. Meaning from hereon forth, you and your team can start working on the SharePoint calendar in Outlook or on SharePoint and it will automatically sync up.

 

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  1. #1 by Diana on May 17, 2013 - 7:31 am

    I got as far as making my calendars list view but it won’t let me copt the contents over. it’s telling me it’s read only?

  2. #2 by Debra on September 26, 2013 - 1:09 pm

    Which calendar, the newly created one or the existing one? Does this mean the existing one will sync as well?

  3. #3 by Chris on September 30, 2013 - 9:51 am

    I get the same issues as Diana. The newly created one is read only according to Outlook.

    “Cannot copy the items. you cannot make changes to contents of this read-only folder.”

  4. #4 by Vipin on December 8, 2013 - 5:41 pm

    It copies alright but how to activate the two way sync? because it does not sync with the share point automatically

  5. #5 by Siphiwe on February 5, 2014 - 1:24 am

    Hi, I’m having the same the problem. I can only copy the existing to the new calendar when logged in as administrator. Anyone with a solution?

  6. #6 by anto on April 20, 2014 - 5:07 am

    create new appointment in your linked SharePoint calendar (linked to outlook)

    in the appointments (events) window click copy to my calendar. say yes to messages prompted
    and save your new appointment

    now it will sync your personnel calendar

  7. #7 by anto on April 20, 2014 - 6:25 am

    but the problem is update and delete event does not sync with my outlook calendar(sharepoint calender is fine). any help?

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